FAQ Peppol

Peppol is only for invoices with VAT to companies. However, if you are not subject to VAT, registration within Doccle is convenient. In fact, you can receive and store all your incoming invoices in it for free.

Here you need to check whether you are subject to VAT. Anyway, registration via Doccle remains interesting for receiving and storing your incoming invoices.

The requirement for Peppol applies to Belgium. For specific regulations in other countries, you should check first. Although there is a clear trend within the European Union to standardize electronic invoicing, with Peppol as a widely used solution.

As a company, you have to register anyway because you have to receive your invoices via peppol. In addition, you have to send invoices via peppol to other companies and governments via peppol.

This will be possible with Doccle from spring. Nothing will change for your private customers.

Invoices to individuals should not be sent through Peppol. It is still interesting to register your business through Doccle. After all, all your incoming invoices will arrive at you via Peppol.

You can only register your company once to receive invoices through Peppol. If your company is already registered through your pre-accounting package, it can no longer be registered through Doccle.

If you still prefer to receive your invoices via Doccle for free, you can cancel your registration in your pre-accounting package and start a new registration in Doccle.

The Share with Accountant feature in Doccle automatically sends invoices received in the format in which they arrived. The feature can forward all common formats such as pdf, word, excel and even xml and UBL.

Doccle is your gathering place to store and automatically forward all relevant documents. By registering your company on Peppol through Doccle, all your incoming invoices will automatically arrive in your Doccle account.

You can use the ‘Share with bookkeeper’ feature to automatically send these invoices to your bookkeeper or accounting package. More info on ‘sharing with your bookkeeper’ can be found via the link below.

As a self-employed person, you are not required to work with an accountant. But keeping correct accounts is required by law. Even after 2026, you are not obliged to cooperate with an accountant. However, registration on Peppol is mandatory for sending company invoices.

Doccle can help you with this and collects all your incoming invoices in a secure place. Sending invoices will soon be possible via Doccle as well, where you can keep your way of preparing invoices (even if this is via excel or word, for example).

In order to send invoices via Peppol, they must be formatted in the standardized UBL format. Invoices formatted in the known formats such as Word, Excel or pdf must first be converted to this standard format.

Doccle’s solution automatically converts existing invoices to this UBL format. So you can continue to create your invoices as you do today.

For the time being, it is not yet possible to format invoices in Doccle. Only invoices created in other programs, such as office applications word or excel, or even invoices created with pen and paper, can be uploaded and converted to the mandatory UBL format.

At Peppol, you can only send via UBL format. This is the universal standard for e-invoices. An existing invoice via another format (word, pdf, excel, …) can be converted to UBL within Doccle and sent via Peppol from mid-2025. So you can keep your current way of formatting invoices.

You only need 1 account for both. So a separate account as a self-employed person is not necessary. By the way, you can split your private and business by working with categories.

Don’t have a Doccle account yet? Then create one first. Once you have an account, you can add Peppol yourself via the map on the home page or via the “Connections” menu. And then follow the next steps.

You can only be directed to the Peppol network for receipt of invoices via 1 application. If you are already registered elsewhere, please contact this application to cancel the registration.

Registration on Peppol through Doccle is completely free. Receiving (Peppol) invoices also remains free. To send Peppol invoices charge an annual subscription.

This is not absolutely necessary, but is of course always allowed.

In the Doccle application, you get a notification if a customer is not yet registered on Peppol.

Best to request this yourself from the supplier. For example, via email or by giving them a call.

There is no standard procedure for this. It is best to inform your customers yourself that you will be sending your invoices via Peppol from now on.

There is no standard procedure for this. It is best to contact your supplier yourself to ask to receive your invoices through Peppol.

Best to inform your suppliers yourself that you are registered on Peppol.