FAQ Accountants

During the transition to Peppol, we also receive questions from accountants. On this page, you’ll find answers to the most frequently asked questions.

Can’t find your question? Don’t hesitate to contact us.

  • You can add clients by filling out our registration form. An overview of all the steps you need to take as an accountant can be found on this page.

    Register Peppol for your clients

  • Doccle can automatically send invoices to accounting software, provided there is an email address available to receive them.

    Fully compatible with:
    Octopus, Dexxter, Silvasoft, Wings, Winbooks, AFAS, Accountable, Sage Cloud Demat, Billit, Billtobox, Okioki, Clearfacts, Lucy.

    Also possible for software using folders or platforms:
    Yuki & Exact Online.

  • As an accountant, you decide how incoming and outgoing Peppol documents are delivered to you:

    • Automatic forwarding: invoices are sent directly to your accounting software or email address.
    • Manual retrieval: log in to the account and download invoices whenever you choose.
    • Integration with Codabox/Voila: all documents are automatically imported into your accounting system without any extra action.

  • There are several ways Peppol invoices can be forwarded to your accountant:

    • Automatic forwarding: invoices are sent directly to the accounting software or email address.
    • Manual forwarding: log in to your account and download the invoices whenever you want.
    • Integration with Codabox/Voila: all documents are automatically transferred to the accounting system, without any extra action.
    • Receiving invoices via Peppol? → Free in Doccle. (For example, for non-VAT-liable companies.)
    • Sending invoices via Peppol? → €4/month, billed annually, with no limit on the number of invoices sent.
    • For accountants? → No costs associated with your clients using Doccle.

  • Invoices can be forwarded automatically, allowing you to receive the documents right away,
    just like with the Codabox/Voila integration.

    But you can also download the documents yourself, whenever you want.

    • Automatic forwarding: invoices are sent directly to your accounting software or email address.
    • Manual retrieval: log in to the account and download invoices whenever you choose.
    • Integration with Codabox/Voila: all documents are automatically imported into your accounting system without any extra action.

  • The Share with Accountant feature in Doccle automatically sends invoices received in the format in which they arrived. The feature can forward all common formats such as pdf, word, excel and even xml and UBL. We send both PDF and UBL to the accountant.

  • The legal retention period for invoices, including electronic invoices, is 10 years in Belgium. Digital invoices must be stored digitally.
    On Doccle, they remain safely stored for as long as you don’t delete them yourself.

  • A Peppol ID is a unique identification number that identifies organisations within the Peppol network.
    This ID allows businesses to safely send and receive e-invoices.

  • Peppol stands for “Pan-European Public Procurement Online”. It is a standardized network for exchanging business documents electronically, such as invoices, with trading partners across Europe and beyond.

    The use of Peppol will become mandatory in the future.

  • A Peppol invoice is a structured e-invoice exchanged through the Peppol network.
    It is not a PDF, but a standardized digital file, such as the UBL format.

    UBL (Universal Business Language) is the required format for sending invoices via Peppol.

  • The Peppol network is a standardized and international network used for exchanging electronic documents, such as electronic invoices, which will become mandatory as of 1 January 2026.

  • The Peppol format is a standardized digital file (UBL) that makes e-invoices automatically readable and processable in any accounting software that supports Peppol.

  • If you have any questions about e-invoicing or Peppol, you can visit the Doccle Help Center.
    If you don’t find the answer to your question there, you can contact us directly via this link.

  • The government’s goal is to encourage businesses to digitize their administration. By introducing mandatory e-invoicing, the invoicing process between companies subject to VAT and between companies and the government can be digitized.
    This legislation also provides better visibility on VAT obligations and ensures improved tax monitoring.

  • From 2026, invoices between businesses and the government must be sent electronically. The Peppol network (Pan European Public Procurement OnLine) has been chosen as the channel for electronic invoicing.
    By standardizing the e-invoicing format, invoices can be automatically processed by any accounting software.

Still have a question?

If you still have a question, feel free to reach out to us at community@doccle.be.