For self-employed

The CBE for open data applications, which Doccle uses for the automatic registration of companies, is updated once a month. So, this will be available in the CBE no later than one month after a company has started up.

A co-ownership association (VME) has its own company number and manages the shared parts of a building, such as the roof, lift or garden.
However, a VME is not automatically subject to VAT, and therefore not automatically required to use Peppol.

The obligation to send and receive e-invoices via Peppol only applies to VAT-registered businesses.
Many VMEs fall under the VAT exemption of Article 44 of the VAT Code, as they do not carry out commercial activities.

Want to know if your VME is VAT-registered?
You can check this via the Crossroads Bank for Enterprises (CBE), or consult your accountant or property manager.

You can find an overview of all required details via this link. When you upload an invoice, Doccle automatically detects the invoice data and fills it in according to the structured Peppol format.

A Peppol invoice that has already been sent cannot be modified.If you want to correct an error, you must first issue a credit note to cancel the original invoice, and then send a new, corrected invoice.

No, this is not required. Peppol invoices do not need a digital signature.

Yes. With DocclePro, you can include attachments, but they must be combined with the invoice into a single PDF file.

To send a credit note via Peppol, create it in your invoicing software, just like an e-invoice.
Always refer to the original invoice, use a negative amount, and include the reason for the correction.

With Doccle, you can create your credit note just as you normally would. Doccle will then convert it into the correct Peppol format for sending.

The legal retention period for invoices, including electronic invoices, is 10 years in Belgium. Digital invoices must be stored digitally.
On Doccle, they remain safely stored for as long as you don’t delete them yourself.

A Peppol ID is a unique identification number that identifies organisations within the Peppol network.
This ID allows businesses to safely send and receive e-invoices.

Peppol stands for “Pan-European Public Procurement Online”. It is a standardized network for exchanging business documents electronically, such as invoices, with trading partners across Europe and beyond.

The use of Peppol will become mandatory in the future.

A Peppol invoice is a structured e-invoice exchanged through the Peppol network.
It is not a PDF, but a standardized digital file, such as the UBL format.

UBL (Universal Business Language) is the required format for sending invoices via Peppol.

The Peppol network is a standardized and international network used for exchanging electronic documents, such as electronic invoices, which will become mandatory as of 1 January 2026.

The Peppol format is a standardized digital file (UBL) that makes e-invoices automatically readable and processable in any accounting software that supports Peppol.

If you have any questions about e-invoicing or Peppol, you can visit the Doccle Help Center.
If you don’t find the answer to your question there, you can contact us directly via this link.

Don’t worry. This is completely normal. The system used to send documents via Peppol asks the sender to provide a company number when sending.
It then searches the database for the Peppol ID that contains this company number.

However, some senders may not have the recipient’s company number and will look up the business in the Peppol database using the VAT number instead.
Thanks to these two registrations, senders can always find a company in the database, whether they use the company number or the VAT number.

If you want to switch providers, you must first deregister with your current provider.
After that, you can register through your new provider.

Keep in mind that it’s possible to use multiple providers for sending e-invoices, but receiving invoices can only be done through one provider.

When you switch providers, your existing invoices — both received and sent — remain with you or in your accounting software.
Ask your new provider to coordinate the transition in advance to avoid any interruption in receiving invoices.

With Peppol, invoices can only be sent in the UBL format, which is the universal standard for e-invoices. If you already have an invoice in another format (Word, PDF, Excel, …), you can upload it to Doccle.

Doccle will then convert it into UBL format and send it via Peppol. This means you can keep your current way of creating invoices.

Article 44 of the Belgian VAT Code specifies which activities are exempt and applies to certain categories, such as (para)medical services, education, and social services.

Businesses that only perform activities exempted under Article 44 are not required to send or receive e-invoices.

As of 1 January 2026, e-invoicing will be mandatory between Belgian VAT-registered businesses.

As of 1 January 2026, the use of Peppol will become mandatory in most cases for sending B2B invoices.
Below, we explain who is affected, what the exceptions are, and what this means for you.

From that date onwards, it will be mandatory in Belgium to send B2B invoices electronically in a structured format, and this must be done through the certified Peppol network.

To send invoices via Peppol, you need an invoicing tool that supports the Peppol format. You can, for example, do this through Doccle.

You can add clients by filling out our registration form. An overview of all the steps you need to take as an accountant can be found on this page.

Self-billing is also possible through Peppol, provided that:

• both parties have given their prior consent;

• the supplier or service provider formally approves each invoice through an acceptance procedure.

A self-billing invoice is created in the same way as an e-invoice, but must include an additional note stating that the invoice was issued by the customer. At Doccle, we are working hard to provide this.

Yes, you can. You can easily add an extra company (or multiple companies) under a single account, as long as you are the owner of the company.

There is no additional cost for this. If you activate DocclePro, you only need to do this once, and it will apply to every company within your account.

Doccle can automatically send invoices to accounting software, provided there is an email address available to receive them.

Fully compatible with:
Octopus, Dexxter, Silvasoft, Wings, Winbooks, AFAS, Accountable, Sage Cloud Demat, Billit, Billtobox, Okioki, Clearfacts, Lucy.

Also possible for software using folders or platforms:
Yuki & Exact Online.

As an accountant, you decide how incoming and outgoing Peppol documents are delivered to you:

• Automatic forwarding: invoices are sent directly to your accounting software or email address.
• Manual retrieval: log in to the account and download invoices whenever you choose.
• Integration with Codabox/Voila: all documents are automatically imported into your accounting system without any extra action.

There are several ways Peppol invoices can be forwarded to your accountant:

• Automatic forwarding: invoices are sent directly to the accounting software or email address.
• Manual forwarding: log in to your account and download the invoices whenever you want.
• Integration with Codabox/Voila: all documents are automatically transferred to the accounting system, without any extra action.

• Receiving invoices via Peppol? → Free in Doccle. (For example, for non-VAT-liable companies.)
• Sending invoices via Peppol? → €4/month, billed annually, with no limit on the number of invoices sent.
• For accountants? → No costs associated with your clients using Doccle.

Invoices can be forwarded automatically, allowing you to receive the documents right away,
just like with the Codabox/Voila integration.

But you can also download the documents yourself, whenever you want.

• Automatic forwarding: invoices are sent directly to your accounting software or email address.
• Manual retrieval: log in to the account and download invoices whenever you choose.
• Integration with Codabox/Voila: all documents are automatically imported into your accounting system without any extra action.

At the moment, this is not yet possible. You can only register your company if you are the official representative (via itsme). We are currently working on a solution to make this possible. However, you can already share your Peppol connection with someone else so that they also receive the documents.

If you don’t mind having your private and business documents mixed, you can activate Peppol in your existing account without any issue.
Otherwise, it’s best to create a separate account for your business.

Since Peppol registration is done via itsme, you’ll need to move it under your settings, in the “Security” section.

Alternatively, you can follow this procedure if you wish to register without itsme.

For now, there isn’t one. If your company plans to send a large number of invoices, we recommend using our omnichannel solution.

Contact our sales team for more info.

If your customer is not registered on Peppol, you will receive a notification when sending the invoice via Doccle. In this case, the invoice will be sent by email to ensure it reaches your customer.

When you send an invoice via Doccle, Doccle checks, based on the company number (KBO), whether your customer is already registered on Peppol. If not, you will receive a notification, and the invoice will automatically be sent via email.

Electronic invoices are sent in UBL format, which is not easily readable for customers. That’s why Doccle always attaches a PDF version of the invoice, ensuring that your customer can read it properly.

For receiving invoices, you can only register with one provider. However, for sending invoices, multiple registrations are possible.

To send invoices via Peppol, they must be formatted in the standardized UBL format. This allows e-invoicing to be processed automatically, from machine to machine or from one software system to another.

The government’s goal is to encourage businesses to digitize their administration. By introducing mandatory e-invoicing, the invoicing process between companies subject to VAT and between companies and the government can be digitized.
This legislation also provides better visibility on VAT obligations and ensures improved tax monitoring.

From 2026, invoices between businesses and the government must be sent electronically. The Peppol network (Pan European Public Procurement OnLine) has been chosen as the channel for electronic invoicing.
By standardizing the e-invoicing format, invoices can be automatically processed by any accounting software.

Today, invoices are often created in Word, Excel, or PDF, but these formats cannot be sent via Peppol. To send invoices through Peppol, they must be in the standardized UBL format so that they can be read by an accounting system.

With Doccle, you create your invoice as usual in Word, Excel, or an accounting software. You then upload this as a PDF in Doccle. Doccle automatically converts it into the UBL format and sends it via Peppol. A PDF version of the original invoice is also attached. Uploading as ULB is not yet possible.

This is not absolutely necessary, but is of course always allowed.

In the Doccle application, you get a notification if a customer is not yet registered on Peppol.

Best to request this yourself from the supplier. For example, via email or by giving them a call.

There is no standard procedure for this. It is best to inform your customers yourself that you will be sending your invoices via Peppol from now on.

There is no standard procedure for this. It is best to contact your supplier yourself to ask to receive your invoices through Peppol.

Best to inform your suppliers yourself that you are registered on Peppol.

Registering on Peppol and receiving invoices is free. Sending invoices, which will be available soon, will require a small fee.

The standard price to send invoices via Doccle is 4€ per month, billed annually. There is no limit on the number of invoices to be sent.

You can only be directed to the Peppol network for receipt of invoices via 1 application. If you are already registered elsewhere, please contact this application to cancel the registration.

Don’t have a Doccle account yet? Then create one first. Once you have an account, you can add Peppol yourself via the map on the home page or via the “Connections” menu. And then follow the next steps.

For sending invoices to foreign countries, check the regulation for those specific countries. Also for the invoices your might receive from foreign companies.It is not yet possible to process foreign invoices within our current application.

Nevertheless there is a clear trend within the European Union to standardize electronic invoicing, with Peppol as a widely used solution.

You only need 1 account for both. So a separate account as a self-employed person is not necessary. By the way, you can split your private and business by working with categories.

Invoices prepared in other programs, can be uploaded as PDF. So you can also create them via Word or Excel, but should save them as PDF. And then converted to the mandatory UBL format.

For the time being, it is not yet possible to create invoices directly in Doccle or to load self-written invoices.

At Peppol, you can only send via UBL format. This is the European standard for e-invoices. An existing invoice via another format (word, pdf, excel, …) can be converted to UBL within Doccle and sent via Peppol from mid-2025. So you can keep your current way of formatting invoices.

As a company, you have to register anyway because you have to receive your invoices via peppol. In addition, you have to send invoices via peppol to other companies and governments via peppol.

This will be possible with Doccle from spring. Nothing will change for your private customers.

Invoices to individuals should not be sent through Peppol. But if you are subject to VAT, you need to register your company to receive your incoming invoices.

Receiving invoices via Peppol is free in Doccle. So you are in order for the law at no extra cost.

Retail invoices do not have to be sent electronically. You may continue to send these as you do today. As a VAT-registered company, you do have to send invoices to other companies electronically via Peppol. So you have to register your company for Peppol

The Share with Accountant feature in Doccle automatically sends invoices received in the format in which they arrived. The feature can forward all common formats such as pdf, word, excel and even xml and UBL. We send both PDF and UBL to the accountant.

If you are liable for VAT, you have to invoice electronically. You could argue that if you have to file a VAT return, you also have to invoice electronically.

If you are not a Belgian VAT liable company, you do not have to register via Peppol. However, it can be convenient to do so, so that you can receive all your invoices in one place. With Doccle, you can do this for free.

On Doccle you can also upload your own documents that do not originate from Doccle senders.

You can upload up to 7500 documents of maximum 25mb per file, both via the PC version of Doccle and via the Doccle app.

Below you will find the steps for both versions of Doccle.

To sort and organize your documents, you can assign categories to them. As soon as you have assigned one or more categories to a document, you can filter by these categories in your archive to quickly find the right documents.

From now on, via the Doccle-app, you can ensure that your accountant or the accounting software of your accountant systematically receives the necessary documents without having to send them yourself.

1. At the top of your account, click Connections. You will then see an overview of your current connections.
2. Click on the three dots next to the connection and then on Share. In the app, you share by clicking on Invite at the bottom in the connection.
3. Fill in the email address of the person with whom you want to share the connection. You can optionally enter a different name for the connection and add a personal message for the recipient.
4. Click on Send invitation to confirm the invitation.